Parents’ Bill Of Rights For Data Privacy And Security
The Glens Falls City School District is committed to protecting the privacy and security of student, teacher, and principal data. In accordance with New York Education Law § 2-d, the District wishes to inform the school community of the following:
1) A student’s personally identifiable information cannot be sold or released for any commercial purposes.
2) Parents have the right to inspect and review the complete contents of their child’s education record.
3) State and federal laws protect the confidentiality of personally identifiable information, and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls, and password protection, must be in place when data is stored or transferred.
4) A complete list of all student data elements collected by the state is available for public review at
http://www.p12.nysed.gov/irs/sirs/documentation/NYSEDstudentData.xlsx, or by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, New York 12234.
5) Parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed in writing to the Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, New York 12234. Complaints may also be directed to the Chief Privacy Officer via email at CPO@mail.nysed.gov.
Supplemental Information Regarding Third-Party Contractors
In the course of complying with its obligations under the law and providing educational services to District residents, the Glens Falls City School District has entered into agreements with certain third-party contractors. Pursuant to such agreements, third-party contractors may have access to “student data” and/or “teacher or principal data,” as those terms are defined by law.
Each contract the District enters into with a third party contractor where the third party contractor receives student data or teacher or principal data will include the following information:
1) The exclusive purposes for which the student data or teacher or principal data will be used;
2) How the third party contractor will ensure that the subcontractors, persons or entities that the third party contractor will share the student data or teacher or principal data with, if any, will abide by data protection and security requirements;
3) When the agreement expires and what happens to the student data or teacher or principal data upon expiration of the agreement;
4) If and how a parent, student, eligible student, teacher or principal may challenge the accuracy of the student data or teacher or principal data that is collected; and
5) Where the student data or teacher or principal data will be stored (described in such a manner as to protect data security), and the security protections taken to ensure such data will be protected, including whether such data will be encrypted.
Family Educational Rights and Privacy Act (FERPA) in Glens Falls City Schools
FERPA provides the following rights to parents of students enrolled in district schools (these rights transfer from the parent to the student once he/she turns 18 or is attending college):
1. You may inspect and review your child’s education records, by contacting the school principal, who will arrange for you to inspect them within 45 days. You may obtain a copy of any record by giving the principal a request that specifically identifies the record you want copied. The copies will be made within a reasonable time after your request is received; you may be charged .25 cents per page for the copies.
2. You may seek amendment of your child’s records if you believe they are inaccurate or in violation of the student’s privacy or other rights, by contacting the district Records Access Officer. You should tell the officer what specific portions of your child’s records you believe are inaccurate, misleading or a violation of privacy rights, and how you want them amended. If the officer determines that the record should not be amended, you have the right to a hearing to review that determination; the process for requesting a hearing will be explained to you at the time of the officer’s determination.
3. The district cannot generally disclose personally identifiable information contained in your child’s records to anyone outside the district without your consent. The district will disclose your child’s records to school officials only if they are providing educational services to your child, or otherwise need access to the information in those records in order to perform the work of the district. School officials include: administrators, teachers, and support staff employed by the district; Board of Education members; a parent or student serving on a district body such as the Committee on Special Education or the Student Senate; or any individual or company such as a law firm, medical consultant or specialist which contracts to provide services to the district or its students. The district will forward your child’s records to other educational agencies or institutions, including other school districts, in which your child seeks or intends to enroll, or from which your child is receiving services, upon the request of the agency or institution. You may request a copy of any record which has been sent to such an agency or institution, and you may seek amendment of any such record as described in Section 2 of this Notice.
4. If you believe the school district has not complied fully with FERPA or its regulations, you may file a complaint with the Family Policy Compliance Office, U.S. Department of Education, Washington D.C., 20202-4605. Procedures for filing this complaint can be obtained from the Records Access Officer. The district’s Records Access Officer is Paul Jenkins, Glens Falls City School District, 15 Quade Street, Glens Falls, NY 12801. His phone number is 792-1212.
Under the Protection of Pupil Rights Amendment (PPRA), parents have the right to inspect and opt their child out of any student survey that reveals information about personal attitudes, behaviors or beliefs. Parents also have the right to receive notice of and opt their child out of any activities that involve the collection, disclosure or use of a student’s personal information for marketing purposes and out of any non-emergency, invasive physical exam or screening, except for hearing, vision and scoliosis screenings or as permitted or required by state law.
Release of student information to military recruiters
Pursuant to the federal No Child Left Behind Act, the school district must disclose to military recruiters and institutions of higher learning, upon request, the names, addresses and telephone numbers of our high school junior and senior students. This information is routinely used by members of the Armed Services (Army, Navy, Air Force, Marine Corps) as well as colleges and vocational schools.
However, parents or students may request, in writing, that the district not release such information. Parents, or students who are at least 18 years old, wishing to exercise their option to withhold their consent to the release of this information must contact the high school main office by September 30 of the current school year. After this date, the school will be expected to release the information when requested.
Should you have any questions regarding this request, or if you are in need of further information, please feel free to contact the school at 792-6564.