Threat and Hazard Specific Annexes

The threat and hazard specific annexes provide unique procedures, roles, and responsibilities that apply to a specific hazard. They often include provisions and applications for warning the public and disseminating emergency public information.

Threat and hazard specific annexes do not repeat content, but build on information in the functional annexes and basic plan. Repeating information is not advisable for the following reasons:

School staff and students should learn and exercise simple procedures that apply to all hazards.

The hazard specific annexes should present only hazard-unique information.

Repeating procedures increases the possibility that there will be inconsistencies in procedures that could lead to confusion during an incident.

The plan becomes larger and more difficult for users to comprehend.

The school should customize threat and hazard specific protocols to fit their unique circumstances. Planning, training, drills and table-top exercises conducted with local emergency and safety officials will assist in the development of effective procedures and protocols. These activities will also help a school evaluate the appropriateness of the procedures in the plan. They assist with modifications or updating as necessary to ensure that the procedures are sufficient to provide a safe environment for students, staff and visitors.

Annex: Active Shooter

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of an active shooter on school grounds or in the school building.

Core Functions

In the event of an active shooter, schools will contact law enforcement agencies for their assistance. Practiced procedures will be put into action to alert and protect students and staff.

Precautionary measures are outlined below to keep school personnel and students from undue exposure to danger. Efforts should be made to remain calm, to avoid provoking aggression and to keep students safe.

Functional Annexes That May Be Activated

Functional annexes that may be activated in the event of an active shooter on campus may include the following:

  • Lockdown
  • Evacuation
  • Accounting for All Persons
  • Reunification
  • Communications
  • Medical Emergency

Activating the Emergency Response Plan

The first individual(s) to hear or witness shots fired or recognize the potential for an active shooter should activate the ERP immediately, taking the necessary response actions to keep everyone safe. Notifications to the main office and to 911 should be made if possible.

Appropriate announcements shall be made and the Incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

  • Determine what procedures should be activated depending on the location and nature of the
    shooter.
  • Issue instructions, e.g. lockdown or evacuation depending on the situation.
  • Notify law enforcement, provide location and description of the shooter if possible.
  • Notify schools buses to not enter the school grounds.
  • Activate Communications Annex.
  • Coordinate with emergency responders at the command post; provide site map and keys.
  • Be available to deal with the media and bystanders and keep site clear of visitors.
  • When it is safe to do so, implement Accounting for All Persons and Reunification Annexes.

Staff Actions

  • Use Extreme Caution
  • Implement the appropriate response procedure to keep students safe, including taking cover for protection from bullets.
  • Make appropriate notifications, provide description and location of the shooter if possible.
  • When law enforcement arrives, ensure everyone puts items down, raises their hands and spreads their fingers, keeps hands visible at all times, avoids making quick movements and
    avoids pointing, screaming or yelling.
  • When safe to do so and instructed by the Incident Commander implement Accounting for All Persons and Reunification Annexes.

Annex: Bomb Threat

Purpose

The purpose of this annex is to ensure that there are procedures in place to protect students/staff and school property in the event of a bomb threat.

Scope

The annex outlines responsibilities and duties, as well as procedures for staff responding to a bomb threat against school buildings or grounds.

A bomb threat, even if later determined to be a hoax, is a criminal action. No bomb threat should be treated as a hoax when it is first received. The decision whether or not to evacuate is dependent upon information received in the threat, and how credible that information is.

Core Functions

In the event of a bomb threat, schools will contact law enforcement agencies for their assistance. Practiced procedures will be put in to action to alert and protect students and staff.

Precautionary measures are outlined below to keep school personnel and students from undue exposure to danger. Efforts should be made to remain calm to keep students and staff safe.

Functional Annexes That May Be Activated

Functional Annexes that may be activated in the event of a bomb threat on campus may include the following:

  • Shelter-in-Place
  • Evacuation
  • Lockdown
  • Accounting for All Persons
  • Reunification
  • Communications

Activating the Emergency Response Plan

Individual(s) receiving bomb threats should notify the Incident Commander as soon as possible. Appropriate announcements shall be made and the incident Commander shall implement the procedures specified in this annex.

Incident Commander Actions

  • Determine what procedures should be activated depending on the location and nature of the
    threat.
  • Issue instructions, e.g. shelter-in-place or evacuation depending on the situation.
  • Notify law enforcement, provide threat details.
  • Activate communications annex.
  • Coordinate with emergency responders at the command post; provide a site map and keys.
  • Be available to deal with the media and bystanders and keep site clear of visitors.
  • When it is safe to do so, implement Accounting for All Persons and Reunification Annexes.
  • Determine whether school will be closed or remain open.

Staff Actions

  • Implement the appropriate response procedures to keep students safe.
  • Police may enlist the assistance of school staff who are familiar with the building and can
    recognize objects that do not belong or are out of place.
  • Do not touch or handle any suspicious object, bag or container.
  • When safe to do so and instructed by the Incident Commander implement Accounting for AllPersons and Reunification Annexes.

Actions of Individual Receiving Bomb Threat

  • Immediately notify the Incident Commander
  • Keep handling of written threats to a minimum, it may be used as evidence in a criminal investigation and may be processed for fingerprints or DNA.
  • A written threat on a wall, mirror, bathroom stall, etc. should not be removed until law enforcement authorizes.
  • The NYSP Bomb Threat Instruction Card should be placed next to telephones that are most likely to receive threats by phone.