July 1, 2019 minutes

The meeting was called to order by Mrs. Towers, Board Clerk, at 8:02 a.m.

1. ORGANIZATIONAL MATTERS

  • Administration of Oath of Office for newly elected Board Members David Dawkins, and Karin Maurer by Clerk of the Board Amy Towers
  • Election of 2019-2020 Officers of the Board of Education

Clerk called for nomination of officers:

Nominations for President

MOTION by Mr. Deason, seconded by Mrs. Greenwood, that Timothy Graham be nominated for President of the Board of Education

Request for additional nominations for President: None

MOTION by Mr. Deason, seconded by Mrs. Greenwood, to close the nominations for President of the Board of Education

9 voting in favor

Nominee: Timothy Graham Yes 9 No 0

Resolved that Timothy Graham be elected as President of the Board of Education

Nominations for Vice-President

MOTION by Mr. Rivers, seconded by Mrs. Culliton, that Jeremy Deason be nominated for Vice-President of the Board of Education.

Request for additional nominations for Vice-President: None

MOTION by Mr. Rivers, seconded by Mrs. Culliton, to close the nominations for Vice- President of the Board of Education

9 voting in favor

Nominee: Jeremy Deason Yes 9 No 0

Resolved that Jeremy Deason be elected as Vice-President of the Board of Education

Oath of Office: Board President Oath of office was administered by Clerk of the Board

Vice-President Oath of office was administered by the Clerk of the Board

Board President presided over the balance of the meeting

MOTION by Mrs. Stockdale, seconded by Mr. Rivers, that Amy Towers be appointed Clerk of the Board of Education. Yes 9 No 0

Oath of Office: Clerk of the Board administered by President of the Board of Education

2. ORGANIZATIONAL MEETING CONSENT AGENDA

MOTION by Mr. Deason, seconded by Mrs. Culliton, to approve the Organizational Meeting Consent Agenda.

9 voting in favor

  • Motion to appoint Janice Casey as School District Treasurer (oath of office administered by the Clerk of the Board after the meeting)
  • Motion to appoint the Superintendent of Schools as Deputy Treasurer
  • Motion to appoint Michele Venditto as High School Treasurer
  • Motion to appoint Mary Williams as Middle School Treasurer
  • Motion to appoint Dennis Dempsey as the Chemical Hygiene Officer
  • Motion to appoint Board of Education Members to the 2019-2020 Audit Committee
  • Motion to appoint Michelle Aleva as the Substance Abuse Resource Designee
  • Motion to appoint Building Principals as the Supervisors of Attendance Motion to appoint Carol Hobbs as the Liaison for Homeless Children and Youth
  • Motion to appoint Kenneth Chester as the Chief Emergency Officer
  • Motion that Glens Falls National Bank be designated as school monies depository, and that the Superintendent and Treasurer be authorized and directed to deposit proceeds of all loans, and all monies of the District shall be paid to the Treasurer and no monies shall be withdrawn except on the written order of the Board of Education;
  • Motion that New York Cooperative Liquid Assets Securities System (NYCLASS) be designated as school monies depository, and that the Superintendent and Treasurer be authorized and directed to deposit proceeds of all loans, and all monies of the District shall be paid to the Treasurer and no monies shall be withdrawn except on the written order of the Board of Education; BE IT FURTHER, that the clerk be directed to file copies of the signatures of the Board of Education officers with bank official with the following directive: Janice Casey and the Superintendent are given authority to sign all accounts and Michele Venditto and Mary Williams have authority to sign Activity Fund checks only.
  • Motion that Committee meetings be announced
  • Motion that the Superintendent of Schools is the Official Spokesperson for the District and that all media contact must go through the Superintendent of Schools or his designee
  • Motion that the Clerk of the Board be appointed Records Access Officer Motion that the Assistant Superintendent for Business be appointed Records Management Officer
  • Motion that the Assistant Superintendent for Business serve as the Acting District Clerk in the absence of the District Clerk
  • Motion that Ken Chester be appointed Asbestos Local Educational Agency (LEA) Designee
  • Motion that the Assistant Superintendent for Business be appointed Purchasing Agent for the School District
  • Motion that the Firm Bartlett, Pontiff, Stewart and Rhodes, P.C. be retained as counsel to provide legal and labor related services to Glens Falls City School District
  • Motion that the Assistant Superintendent for Business is authorized to present itemized bills for reimbursement at each regular meeting in accordance with the regulations of the Commissioner of Education of the State of New York.
  • Motion that the School Superintendent or designee approve and authorize necessary expenditures and travel expenses to Professional Conferences for School District officers and employees, pursuant to existing school policies and budget allowance, and it be further moved that the mileage rate be the Internal Revenue Service Mileage reimbursement rate
  • Motion that the Superintendent be authorized as Chief Administrator for all Federal Funds for the 2019-2020 School year
  • Motion to appoint the Assistant Superintendent for Business as Sexual Harassment Officer and Title IX Officer.
  • Motion to appoint the Assistant Superintendent for Business as Civil Rights Officer
  • Motion to appoint the Assistant Superintendent for Business as Medicaid Compliance Officer
  • Motion allowing the Superintendent of Schools to offer authorized positions to new personnel, such offers to be confirmed by the Board of Education at its next meeting
  • Motion that all policies, rules and regulations of the Board of Education, presently in effect, will be continued for the 2019-2020 school year or until appropriate Board action changes such
  • Motion that the accounting firm of Raymond G. Preusser, CPA PC be appointed District Auditors
  • Motion to authorize the Assistant Superintendent for Business to certify all payrolls for the 2019-2020 year
  • Motion to appoint Irongate Family Practice as the School District Physicians
  • Motion to appoint the 504 Officers for the 2019-2020 School Year:
  • 504 Compliance Officer Paul Jenkins
  • 504 Big Cross Coordinator Debbie Hall
  • 504 Jackson Heights Coordinator Carrie Mauro
  • 504 Kensington Coordinator Jennifer Hayes
  • 504 Middle School Coordinator Kristy Moore
  • 504 High School Coordinator Tammy Silvernell
  • Motion to accept the following resolution: RESOLVED, that the Board of Education hereby appoints its Superintendent of Schools as a Trustee of said Washington- Saratoga-Warren-Hamilton-Essex BOCES Health Insurance Consortium Trust, which Superintendent shall also have the authority to review and approve the Trust Agreement and related Trust documents on behalf of the School District
  • Motion that The Post Star be recognized as the official newspaper of the Glens Falls City School District
  • Motion to appoint Nancy Campagnone as the Internal Claims Auditor (Oath of Office administered by the Clerk of the Board after the meeting)
  • Motion to participate in the Pupil Benefits Plan, Inc. student accident program for the 2019-2020 school year
  • Motion to authorize, in accordance with Board Policy #5331 Use of the District Credit Card, the issuance of a District Credit Card to the Superintendent of Schools
  • Motion to approve and reappoint Bernard P. Donegan, Inc. as the School District’s financial advisor
  • Motion to appoint the Comptroller of the City of Glens Falls as District Tax Collector
  • Motion to authorize the Superintendent of Schools to apply for Grants in Aid (State and Federal) as appropriate
  • Motion to appoint the Assistant Superintendent for Business as the district’s investment officer
  • Motion to approve the regular monthly meetings of the Board of Education the 2nd Monday of the month at 7:00 p.m. unless school is not in session, then the date will moved to the week before or the following Monday
  • Motion to approve the Treasurer, the Assistant Superintendent for Business and the Superintendent of Schools as the Official Bank Signatories
  • Motion to delegate authority to the Principal of the School the student attends, or to one of its own Principals of the District, the power to suspend a pupil for a period not to exceed five days.
  • Motion that the Board of Education accepts the Treasurer’s Monthly Financial Reports
  • Motion to appoint Paul Jenkins as the Designated Educational Official (DEO) to receive court notification regarding a student’s sentence/adjudication in certain criminal cases and juvenile delinquency proceedings
  • Motion to appoint Robert Yusko as the Reviewing Official for participation in the federal Child Nutrition Program
  • Motion to appoint Robert Yusko as the Verification Official for participation in the federal Child Nutrition Program
  • Motion to appoint Paul Jenkins as the Hearing Official for participation in the federal Child Nutrition Program
  • Motion to accept the blanket employee dishonesty limit of $1,000,000 for all district employees with additional indemnifications as follows:
  • $1,000,000 Treasurer
  • $1,000,000 Tax Collector
  • $1,000,000 Superintendent/Deputy Treasurer
  • $1,000,000 Assistant Superintendent for Business
  • $500,000 Payroll Clerk
  • Motion to approve New York Insurance Reciprocal as the District’s 2019-2020 Insurance Provider
  • Motion to appoint Michael Wolff, CIA, Advisory Services as the Internal Auditor
  • Motion to designate the following Petty Cash Funds:
  • Glens Falls High School – $200
  • Glens Falls Middle School – $100
  • Big Cross Elementary School – $50
  • Jackson Heights Elementary School – $50
  • Kensington Road Elementary School – $50
  • Glens Falls Bus Garage – $200
  • Cash Box for Athletic Events (Box #1) – $200
  • Cash Box for Athletic Events (Box #2) – $200
  • Motion to authorize the Superintendent of Schools to approve budget transfers up to $20,000

3. ITEMS FOR ACTION

A. Approve abolishing two (2) Driver/Cleaner Positions

B. Approve the Creation of two (2) Driver/Custodian Positions

C. Personnel

1. Change in Retirement Date: Grinnell, Tracy, Senior Typist, from September 1, 2019 to January 1, 2020

2. Professional Appointment: Ketchen, Cindy, School Nurse, Salary; $29,000.00 + $500 Stipend, Effective September 1, 2019, Probationary Period: 9/1/19 – 3/1/20

3. Summer 2019 Special Education Tutors (as indicated by Student Individualized Education Plan (IEP) Appointments (Effective 7/1/19 – 8/9/19): Humiston, Lori

4. Change in Title: Wrye, Danny, from Driver/Cleaner to Driver/Custodian (Permanent Appointment due to the successful completion of the Civil Service Exam)

Sherwood, Bradley, from Driver/Cleaner to Driver/Custodian (Permanent Appointment due to the successful completion of the Civil Service Exam)

End of Organizational Meeting Consent Agenda

4. ADJOURNMENT

At 8:15 a.m., there being no further business, it was moved by Mr. Deason, seconded by Mr. Rivers, to adjourn the organizational meeting.

The motion was carried unanimously. (9-0)